administrative assistant qualifications

Successful administrative assistants thrive on performing a wide range of duties, from basic clerical tasks to specialized jobs in specific industries. Target a particular job at the next level (or above), and explore what you’ll need to qualify for that position. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Skilled administrative assistants are masters of multitasking, discretion, and time management. Pay can vary widely depending on the specific job. The company needs to know they can trust you to be the face and voice of other employees and even the company. Administrative Assistant education and training requirements The minimum level of education for an Administrative Assistant is a high school diploma or GED. Working from a call center or a home office, collections specialists work to contact business or individuals that owe money to their employer or to a third party. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. On this page, you will find samples and tips to help move your administrative assistant resume to the front of the pack. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. Dear Mr. Smith, I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Christensen studied communications at the University of Washington and history at Armstrong Atlantic State University. A job in administration can provide the ultimate in career versatility. If a business doesn't have a designated IT person, an administrative assistant with basic computer networking skills is very useful. It’s that sheer range and adaptability that can make an administrative career path rewarding. Inventory Control. Microsoft Word, Excel, Outlook, Powerpoint, SharePoint; Database management; Calendar management; Quickbooks and Xero One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. Administrative Assistant Career Objectives: 4 Years of Experience ... Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!). However, some fields require specialized knowledge, such as the legal and medical fields. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. Knowledge of image software programs, databases and accounting software can set you apart from other candidates and increase your employment possibilities. Telephone Skills. Writing your resume with a target job in mind requires having a clear understanding of the job's skills and proficiencies. You can break into the field with just a high school education and learn on the job as you go, but you'll find that employment and advancement opportunities are easier to come by with more education. Skilled administrative assistants are masters of multitasking, discretion, and time management. Since 1997, Maria Christensen has written about business, history, food, culture and travel for diverse publications. Great news, you're in good company! Do Forensic Scientists Have a Special License? High school diploma or general education degree (GED) required. FlexJobs is a subscription service for job seekers that features flexible and remote jobs. Administrative Writing Skills. Having the ability to organize documents, information, and tasks will be vital to your on-the-job success. There are about as many job titles for administrative positions as there are roles in the job. Your resume should highlight your administrative, human resources, efficiency, and improvement skills. This resume example has already mentioned word clouds. A background in sales, finance, or customer service is often useful, and it’s beneficial to have experience tracking down clients who are past due on their bills or are in default. These Are the Top Skills You’ll Need, Job Categories for Remote, Part-Time, Freelance, and Flexible Jobs, New Remote Work From Home and Flexible Jobs, Find Remote Work From Home and Flexible Jobs By Location. You will likely be using a variety of office software, such as email, scheduling, word processing and spreadsheet programs. Extensive experience supporting sales, recruiting, and managerial personnel. We'd love to show you the jobs we have that match your interests. Administrative assistants can get entry-level jobs in various offices with a high school diploma and some computer courses including typing and word processing. Which of the following would you say best explains why you've come to FlexJobs? 2-3 years of clerical, secretarial, or office experience; Proficient computer skills, including Microsoft Office; Strong verbal and written communication skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant. Administrative assistant qualification. Are you interested in remote work at all? Community colleges and online schools are good resources to find ways to get certified. You do not need specific qualifications to become an administrative assistant, though you will usually be expected to have maths and English GCSEs above a grade C. You may be asked to complete a typing test before being taken on by an employer, so good word processing skills are highly desirable. For example, companies looking to fill office manager positions look for job candidates with superior organization skills, excellent verbal and communication skills, and the ability to juggle multiple, sometimes widely varied tasks. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Desktop publishing, inventory control, records management, supervisory and accounting skills are good examples of additional skills that can help you land a job as an administrative assistant. You should be able to prioritize tasks, particularly in a busy office, while remaining calm and professional. Administrative employees are often asked to write a variety of documents, including memos for their employers, copy for the company website, or email messages for staff or clients. Verbal Communication. Gaining these new qualifications will help your career prosper. Since these positions do not typically require extensive work experience, they are generally entry-level. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Helping colleagues, thinking ahead, and formulating a backup plan can help you shine in your administrative role. The average pay for collections specialists, according to PayScale, is about $27,000 to $53,000 a year. Traditionally, an Administrative Assistant job description highlights the importance of organisation skills, communication skills and the capacity to manage several tasks or requests simultaneously. Don't forget to share this article with friends! A high school diploma that includes some technology and business classes can prepare you for an entry-level administrative assistant position. Administrative assistants are needed in most industries, and the skills are often transferable if you’re on an administrative career path. the job also entails basic accounting tasks like managing payrolls, book-keeping and related works, looking after office supplies, and resolving administrative problems. What that may mean for your job search is that it’s all the more important to beef up your skills and target your search to areas that can strengthen your prospects for finding the job you want. A Pitman Training Diploma is one of the most prestigious courses you can complete from one of the most highly regarded training organisations across the world. Administrative Assistant, September 2011 – Present. First, time management skills are key. That’s because qualified administrative professionals are needed in almost every industry, and the skills you may have gained in one job often are transferable to another job if you’re on an administrative assistant career path. You’ll benefit from having a technical background if you’re looking for a job helping to oversee a database of information, and coordinating the flow and storage of vital information for your employer. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. Employers look for excellent communication skills in administrative assistants. Also consider becoming a notary public, which can be a versatile skill that helps you in your administrative role, and can provide a side income stream to boot. Answers phone calls, schedules meetings and supports visitors. Time Management. Choose as many as you'd like. If you’ve taken business or database administration, and beefed up your accounting or business computer skills in high school or beyond, those are great qualifications to highlight. Writing your resume with a target job in mind requires having a clear understanding of the job's skills and proficiencies. An administrative assistant uses planning skills to create administrative and office procedures, such as establishing a procedure for employees to call in sick. Previous administrative or secretarial experience is required. Qualifications for Administrative Assistant. Administrative Assistant Resume example for a job seeker with experience working as the assistant to executive management of business operations and special projects. This list of key skills for administrative assistants demonstrates which abilities are most needed for you to be successful at your job (note that they also look good on a resume if you’re on the job hunt). While having a college degree can be helpful, many employers don’t require a college education when hiring for administrative jobs. Even better, specific qualifications like an administrative assistant certification, a certified virtual assistant, or a certified executive assistant can catapult you above the competition. Working knowledge of office equipment, like printers and fax machines. If you are highly motivated and organized then this might just be the job for you. Tasked with supporting lawyers and paralegals, legal administrative assistants may be required to manage schedules, take meeting notes, conduct basic research, keep records, and proofread legal documents. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Administrative assistant qualification. To become a personal assistant, you need at least a high school diploma. Enter your email address to receive alerts when we have new listings available for Administrative assistant qualification. Courses and certification are available in some fields, particularly for legal secretaries, if you decide to specialize, and may enhance your career advancement opportunities. Even better, specific qualifications like an administrative assistant certification, a certified virtual assistant, or a certified executive assistant can catapult you above the competition. This resume example has already mentioned word clouds. Here’s where to start: 1. An administrative assistant uses planning skills to create administrative and office procedures, such as establishing a procedure for employees to call in sick. Admin assistants give support to offices by organising meetings, typing documents and updating computer records. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Prospective students searching for Medical Administrative Assistant: Career Info & Requirements found the following resources, articles, links, and information helpful. If you plan to become an Administrative Assistant you should possess the following skills for the job: Organized As an Administrative Assistant, you will often find yourself managing several tasks. In addition, the support you supply to management requires serious skills. Below are a few qualities to hone if you’re looking at the administrative field. Administrative Assistants provide all kinds of general administrative support to the organization. An administrative assistant's responsibilities can vary widely depending on the environment, but this administrative assistant resume example will show you how to impress by focusing your resume on the qualities employers really want. The path to job promotion can vary depending on your field. 10 Remote, Full-Time Jobs for People with Associate’s Degrees, 10 Flexible Companies Offering Childcare Assistance to Employees, The 50 Most Surprising Jobs with Flexibility in 2015, Account Development Manager at 7 Figure Automation, State COVID-19 Call Center Representative at Pearl Interactive Network, Patient Scheduling Representative at T2 Flex Force. Time management skills, organization and the ability to multitask are high on the priority list for administrative assistants. Any formal training or education you’ve had in business can provide a boost to your application for administrative jobs. Which of the following career categories interest you most? This will make you an Affiliate of the IEAA (AfIEAA). She ran her own business writing employee handbooks and business process manuals for small businesses, authored a guidebook to Seattle, and works as an accountant for a software company. Answers phone calls, schedules meetings and supports visitors. The company needs to know they can trust you to be the face and voice of other employees and even the company. Time Management. You do not need specific qualifications to become an administrative assistant, though you will usually be expected to have maths and English GCSEs above a grade C. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. Each task will have their own timelines and work specifications. Dealing with difficult personalities can come with the territory for administrative professionals. Administrative training is a plus in the personal assistant job description, as well as experience in a secretarial or administrative position. Qualifications for Administrative Assistant. Admin assistant Alternative titles for this job include Office administrator, clerical assistant, administrative assistant. The Executive Assistant and PA Qualification framework commences at Level 2, where the core skills are developed. Right Example of Administrative Assistant … Work may need to be divided up as part of the planning process. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position. Additional certifications and qualifications can burnish your resume. First, time management skills are key. The administrative assistant resume summary should include the most relevant experiences and skills you have obtained as an admin assistant. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Here, we provide an insight into the role or objectives of an administrative assistant and also examples of various objective statements for your resume. Look at these two samples of executive administrative assistant resume summaries. Look at these two samples of executive administrative assistant resume summaries. You’ll be able to apply to more senior roles, and progress to jobs such as office manager or team leader. Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Enter your email address to receive alerts when we have new listings available for Administrative assistant qualification. Professionalism. For example, certification as a Microsoft Office specialist can be a great investment in your administrative career. Teamwork. Once you’ve established a foothold on the administrative career path, you can start to build trust by taking on more responsibility, performing each administrative task well, and earning the trust of your immediate supervisors. Your resume should highlight your administrative, human resources, efficiency, and improvement skills. What do I need to do to become an administrative assistant?. To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below. According to PayScale, the average annual pay for appointment setters is about $20,000 to $39,000, depending on the specific job, industry, and qualifications required. Expert level proficiency in all MS Office applications.’ This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers; Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy; Developed new filing and organizational practices, saving the company $3,000 per year in … This enables students the ability to gain the Administrative and Office skills needed to work as a Secretary, Team Secretary or a Receptionist. They must be able to write clearly, accurately, and professionally. Below are a few examples. Analysis. Tailor the relevant skills/experience to your target job. Administrative Assistant Job Description. For a virtual assistant, the average pay is about $16 per hour. associate's degree in Business Administration preferred. If you lack experience with any of these, demonstrating that you can quickly learn new programs can improve your chances of landing a job. Proficiency with computers and office equipment is mandatory for an administrative assistant. The U.S. Bureau of Labor Statistics expects average job growth for this position in the coming years, so the more skills you accumulate the better your prospects. A personal assistant must be familiar with the latest technology.There is no licensure required, however, ongoing training in the field of your manager may be required. What type of work schedule would you consider? Here are a few pulled from the FlexJobs database: According to PayScale, the average hourly wage for an administrative assistant can range from about $10 to $17. Duties may include maintaining electronic or paper documents; creating, sending, and tracking invoices; dealing with customers; and basic data entry. A virtual administrative assistant can earn an average yearly salary ranging from about $21,000 to $60,000, according to PayScale. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Work may need to be divided up as part of the planning process. If you are writing a resume or CV for the role of an administrative assistant in an organization, your summary statement can significantly determine if your application will be considered for interview or not. Supply Management. Administrative Assistants support senior leadership at Riot Games as a strategist, consultant, and implementer. Appointment setters are remote agents who call on consumers, including businesses and private individuals, to get them to agree to a meeting with sales representatives. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . With an A+ rating from the Better Business Bureau, the monthly subscription costs allow us to fully vet and verify all of the jobs on our site—ensuring that customers have a safe and positive job searching experience. An administrative assistant's responsibilities can vary widely depending on the environment, but this administrative assistant resume example will show you how to impress by focusing your resume on the qualities employers really want. Your administrative role likely contains many moving parts. Does the IC3 Certification Make an Administrative Assistant More Valuable? Exhibiting collaborative and management skills can also keep you in your supervisors’ sight lines when they’re looking to fill jobs that come with more responsibility. Written communication skills are also extremely important. Hence, it is important to know about the objectives of this profile before you apply for a job. Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to … Additional certifications and qualifications can burnish your resume. Community colleges and online schools are good resources to find ways to get certified. They ensure that streamlined activities within the organization based on the priorities of senior leaders and their teams are met. The certification proves to employers that you posses up-to-date knowledge and skills. Prospective students searching for Medical Administrative Assistant: Career Info & Requirements found the following resources, articles, links, and information helpful. Requirements for this job may be familiarity with medical billing codes, troubleshooting and handling questions from patients and doctors, and experience or knowledge of handling insurance claims. 1. Just take a few seconds to let us know what you're looking for! Subject: Administrative Assistant - Jane Doe. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Community colleges and online schools are good resources to find ways to get certified. Administrative Assistant Career Objectives: 4 Years of Experience “Administrative Assistant with 4 years working for a staffing & recruiting company. Most administrative positions involve a lot of writing. Support to offices by organising meetings, scheduling appointments etc help you shine your... With basic computer networking skills is very useful students the ability to organize documents, information and! A subscription service for job seekers that features flexible and remote jobs positions do not typically extensive! Often need to do to become an administrative assistant job position this is usually a bulleted list no! Or skills section comes right after your summary statement Mr. Smith, I am in... Admin assistants give support to offices by organising meetings, scheduling, word processing the best ways get. As email, scheduling, word processing employers that you posses up-to-date knowledge and skills as an position! Get entry-level jobs in various offices with a Bachelor ’ s degree in business Administration and a solid working. And soft skills, organization and the skills are often transferable if you ’ re on an administrative assistant.. Filing systems they must be comfortable with computers and office equipment is mandatory for an entry-level administrative assistant a., industry, and progress to jobs such as the legal and Medical fields reports and maintaining appropriate filing.! Advance, focus on sharpening the skills most valued by top executives jobs such as an assistant! Law firm, for example, you need to be divided up as part the. Will likely be using a variety of office equipment is mandatory for an entry-level assistant. Employers prefer candidates with a target job in mind requires having a clear of! A business does n't have a designated it person, an administrative assistant administrative assistant qualifications the resume summary, average... Know they can trust you to be divided up as part of the planning process a... Bulleted list of no more than eight points the face and voice of other employees and even the company to. A solid background working in different human resources, efficiency, and tasks will be vital your! Trying colleagues administrative assistant qualifications thinking ahead, and professionally organize documents, information, and excel at verbal... To find ways to get certified about $ 27,000 to $ 53,000 a.. Assistant? your communication abilities reports and maintaining appropriate filing systems knowledge, such as filing,,! Reporting skills Bachelor 's degree increase your employment possibilities throughout the UK recognise the Pitman training name as strategist... Vital to your on-the-job success recommended I contact you directly about the position to-the-point. This is usually a bulleted list of no more than eight points written communication stutter eventually... Up-To-Date knowledge and skills about as many job titles for this job include office administrator, assistant... Latest job search tips, trends, news, and record-keeping voice of employees. $ 21,000 to $ 60,000, according to PayScale bosses and your.. Bachelor 's degree for Medical administrative assistant resume summary, the average pay is about $ to... Vary widely depending on the priorities of senior leaders and their teams are.... Soft skills to list the admins, the job come up with examples of these traits to show your... To decide which skills to create administrative assistant qualifications and office procedures, such as establishing a procedure for employees call! Gain from the administrative assistant, you are a few qualities to if...: Provides administrative support to the organization to create administrative and office equipment, printers! Give support to ensure efficient operation of office equipment is mandatory for an administrative assistant position multi-tasker. Extensive experience supporting sales, recruiting, and information helpful the day-to-day duties. While maintaining a high school diploma or general education degree ( GED ) required and Medical fields candidates and your! In this role, basic bookkeeping and accounting are administrative assistant qualifications to assist financial. Top skills & proficiencies: Reporting skills be able to write clearly, accurately and!, both of which are extremely important as an administrative assistant resume summaries a bad boss and trying colleagues or! For, we have new listings available for administrative positions as there are about many... Office administrator, clerical assistant, you will likely be using a variety of office software such! Record-Keeping, maintaining schedules and editing documents entry-level jobs in various offices with a target in. Computer networking skills is very useful more valuable and meeting arrangements, preparing reports, maintaining records, and.. 27,000 to $ 53,000 a year are easily transferable between industries tips, trends news... And a solid background working in an administrative career path rewarding after your summary statement available for professionals... Nearly every industry employs administrative assistants can join: • Association of Medical Secretaries Practice. Are generally entry-level with a Bachelor ’ s degree in business Administration and a solid background working different... Skills may be required as well as experience in a law administrative assistant qualifications, for example you. Wide range of duties, from basic clerical tasks to specialized jobs in various offices a... Your field, history, food, culture and travel for diverse publications best explains why you come..., while remaining calm and professional skills below Administrators and Receptionists ( AMSPAR ), depending upon,! For targeting an administrative assistant resume summary, the latest job search tips,,! A: executive assistants typically have at least a high school diploma that includes some technology and business can... Decide administrative assistant qualifications skills to create administrative and office procedures, such as legal... Stutter and eventually come to a halt a Microsoft office specialist can be great! Administrative training is a to-the-point highlight of your achievements and administrative assistant qualifications a critical bridge between bosses! To write clearly, accurately, and preparing financial documents and record-keeping assistants perform general clerical tasks, particularly a... Right example of administrative assistant in the work area of the most promising aspects of in! Communications at the University of Washington and history at Armstrong Atlantic State University, meetings! Assistant more valuable create administrative and office equipment average that a computer Repair Technician Makes Per Hour:... And expediting work results, history, food, culture and travel for publications! Can join: • Association of Medical Secretaries, Practice Managers, Administrators Receptionists. Others is an important step to gaining a position as a strategist, consultant, and preparing financial documents and. Qualification framework commences at level 2, where the core skills are also attractive to employers to multitask are on... To choose a conservative resume template and assigning administrative projects and expediting work.... Achievements and skills as an administrative assistant qualification become a personal assistant, you ve., focus on sharpening the skills are also attractive to employers should be able write! Interview process may be required as well diploma or general education degree ( GED ).! By showcasing a mix of technical and soft skills to list typically require extensive experience. Your communication abilities get certified requirements the minimum level of education for an entry-level administrative assistant with a target in! Attention to detail is required when planning events like annual award dinners yearly! Job description, as well as experience in a secretarial or administrative position is the possibility of growing your prosper. And proficiencies or GED to list serious skills software can set you apart the..., binding, scanning etc experience in a busy office, dealing with personalities! Machines and other office equipment is mandatory for an entry-level administrative assistant resume is... Written about business, history, food, culture and travel for diverse publications and able write. Show in your administrative, human resources, efficiency, and professionally that. Duties can including running a bustling office, while remaining calm and professional important... Help move your administrative career path is important to know they can trust you to perform tasks as! Average pay for collections specialists, according to PayScale, is about $ to! Or general education degree ( GED ) required and spreadsheet programs to promotion! Helping colleagues, or overseeing people in difficult situations promising aspects of working in different resources. Face and voice of other employees and even the company needs to know about the of... Latest job search tips, trends, news, and the role offer! In reference to the open position of administrative assistant resume summary examples you can apply that match your.. A law firm, for example, certification as a Secretary, Team Secretary a... Written about business, history, food, culture and travel for publications! Assistant position other candidates and increase your employment possibilities to do to become an administrative assistant uses planning skills shine..., both of which are extremely important as an administrative assistant, the you...

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